Well done! You applied for a job and now after what feels like a lifetime you have heard back from them and you got the job. While it is very exciting, it is important to know how to respond to a job offer. You need to handle this just right so that you know for sure what exactly your role will be, how much your salary is and any other essential information. That is why it is best to take some time and think before you reply. Today we are helping you by showing you how to deal with a job offer.
How to Respond to a Job Offer Email
While you may want to rush and send a job acceptance email it is best to think before you do. Here are a some of the key things to include when responding to a job offer.
1. Elements of a job offer acceptance letter
Everyone likes to be appreciated and it is good manners to show gratitude to someone who is offering you a job. Saying thank you to the person or company that you are sending this job offer acceptance email to should be one of the first things that you write.
One of the most important things to know when it comes to how to respond to a job offer is confirming exactly what the job is. When you are writing your confirmation email make sure that you write what you understand the salary to be, the start date, where you will be working and so on. This then can be confirmed by the company and you will know exactly where you stand. This saves any awkwardness at a later date from you having to ask questions that you should already know the answer to.
While it is great to start your job acceptance email in a positive and grateful manner, you need to make sure you end it like that also. Let them know that you are excited to start and thankful for the opportunity they have given you. This is a great lasting impression to leave a new employer.
2. A sample of a job offer acceptance letter
To give you a better idea of what we are talking about here is a sample of a job offer acceptance email.
Dear Mr./Mrs. Employer
Thank you very much for your call yesterday offering me the job. I could not have been any more pleased.
I am excited to start with the company and look forward to giving my all and meeting the rest of the team.
As we have discussed I am happy to start on the agreed date and the starting salary is something that I am very pleased about. If there is anything else that you feel I need to know before I start I am free to talk whenever is convenient for you.
Again thanks for the opportunity and I look forward to hearing from you soon.
Now notice how straight to the point this sample is. Also, it confirms what the potential employee thinks the start date and salary is. It is grateful, friendly and very enthusiastic.
Tips for Writing Job Offer Acceptance Email
Here are a few pro tips to help you when it comes to writing your job acceptance email.
- Keep it simple and brief
You may think that writing a two-page essay about how grateful you are and how wonderful you think the company is will start you off on the right foot. That is not the case. Instead, you want to keep your email as brief as possible. Be friendly, confirm what needs to be confirmed, and say thank you.
- Be thankful
We have said this numerous times, but make sure you say thank you and show that you are genuinely excited for the opportunity that they are giving you.
- Remember the confirmation!
By mentioning what you think the start date is, the salary and so on in the confirmation email, you are giving your new employer the opportunity to either confirm what you believe to be right about the job or tell you that you are mistaken and the start date, salary and so on are different.
- Proofread and edit
Once you have finished writing your email, be sure to read it back to yourself a few times to make sure there are no silly mistakes. It can sometimes help to get a friend or family member to have a look over it as well. You can also use this time to edit the email. Take out anything that is unnecessary, remember you want to keep it brief, friendly, grateful and also confirm what you believe the job to be about. Anything else is not necessary for this email.
Congratulations on your job offer and we hope that you now have a better understanding of how to respond to a job offer. Always remember to be grateful and try to keep it short. Also make sure that you confirm the important parts of your new job such as your salary, when you start, benefits and so on as soon as possible.